IPSP, UAB (hereinafter referred to as „We” or „Company”) values your trust and is committed to ensure proper protection of your personal data. We respect your privacy and pledge to process and protect your personal data in a fair and lawful way in accordance with the applicable legal requirements of the European Union (General Data Protection Regulation 2016/679) (hereinafter referred to as „GDPR“) and the Republic of Lithuania.
Personal data means any information relating to an identified or identifiable natural person („data subject”). An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person;
Personal data processing means any operation or set of operations which is performed on personal data or on sets or personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction;
Company means IPSP, UAB, legal entity code 305621188, Saulėtekio al. 15-1, LT-10224 Vilnius, the Republic of Lithuania.
Due to the requirements of the GDPR, the Company has appointed Data protection officer.
If you would like to find out how we process your personal data or if you wish to exercise any of your rights as data subject, please contact our data protection officer: https://i-psp.com/en/contact-us.
You can contact Company also via e-mail: firstname.lastname@example.org or mail: Saulėtekio al. 15-1, LT-10224, Lithuania.
We collect personal data about you directly from you when you enter into contract with us or while representing other person, send your CV, as well as other information related to your employment.
We also collect information about you from a third party (such as your bank or merchant who you buy goods or services from), where you have given your explicit consent for your information to be shared with the Company in order to provide services.
Your personal data also might be obtained indirectly from other organisations (such as Linkedin) where you have explicitly consented to your information being shared, specific register and information systems, also such sources as State Social Insurance Fund Board, etc.
We will only collect and process your personal data following the applicable laws and regulations.
We use and share the personal data we collect about you for several different purposes and we rely on different legal grounds while processing it. Depending on whether you are a person that uses services, a representative to a current or potential client of ours or a website visitor, the below information sets out what categories of personal data we process, for what purpose and legal ground we rely on when processing the personal data. We also describe how we collect your personal data and whom we may share it with, as well as legal basis that allows us to do so.
We will process personal data of employees of our Clients as well as service providers in order to perform the agreements.
In such case, we will process your personal data such as: name, surname, messaging content.
The basis for the processing of data of the employees of our Clients as well as our service providers is legitimate interest of the Company.
Personal data indicated in this section will be processed as long as the agreement is in effect. If personal data are indicated in the agreement, they will be stored for 10 years as of the date of expiration of the agreement.
The Company‘s customer, the service user has the right to file a complaint against the Company related to the services provided by the Company.
If you submit a complaint, your personal data will be processed on the basis of a contract or on the basis of the fulfilment of the Company‘s legal obligations or legitimate interest of the Company to defend against the legal claims. Also, your personal data might be processed on a basis of your consent in case you provide your personal data that is not required.
For this purpose your personal data will be stored in accordance with the terms established by the applicable law.
We value your feedback and we want to understand what we can do to improve our services. Therefore, you can contact us in order to receive assistance on your question or concern.
If you contact us, we will process your personal data by collecting your contact details through the source you chose to contact us (via e-mail, post or any other way).
All personal data will be processed on the basis of your consent which is expressed by your actions by sending us a question or concern.
Your personal data will be stored for 2 years after certain question or concern was sent to us. In some individual cases, in accordance with the applicable legal requirements, your personal data might be stored longer.
You can send us your data in order to join our Company. Your personal data you present for the purpose of recruiting for the vacant job position in our Company will be processed based on your consent, expressed by submitting your personal data.
We collect and process your CVs and/or motivation letters, and/or other information submitted by you at the time of participation in the selection for the purpose of recruitment and on the basis of your consent which you give to us or to the recruitment company by sending your curriculum vitae.
If you do not submit your curriculum vitae and/or motivation letter, we will not be able to assess your suitability for the offered position.
Please comply with personal information protection requirements and do not send us excessive information. Please observe at least the following minimum requirements for the protection of your personal information by sending personal data to us: do not indicate excessive or unnecessary personal data either in the subject line of the letter or query, or in the attached CV, in motivational letters, in other files: personal identification code, health or other special personal data, financial data, bank account number, family member data, car license plate number, etc.
All personal data will be stored until ongoing recruitment process is finished. Please note that on basis of your consent we could store and use personal data you sent for the purposes of later recruitment for up to 1 year. Once you have given such a consent, you are entitled to withdraw it at any time, without prejudice to lawfulness of personal data processing based on such consent until the withdrawal of the consent. If you exercise this right, we will immediately take action to destroy your personal data.
Please note that in order to evaluate your candidacy, we may contact the former employers you have indicated for their recommendations and may ask them about your qualifications, professional skills and business qualities. We can request such information from your current employer only if we have your separate consent for this.
We may send offers for the provision of services of our Company, newsletters and other advertising material to persons who have provided their contact details and have expressed a wish to receive information about services offered via e-mail.
We will process the following personal data for direct marketing purposes: e-mail address.
Your data will be used for direct marketing purposes for 2 (two) years as of the receipt of your consent.
If you are our Customer and have not objected to our direct marketing messages, we will send you messages about services similar to those provided to you by e-mail on the basis of our legitimate interest.
You have the right to refuse direct marketing at any time by contacting us via e-mail on email@example.com.
We can disclose information about you to our employees, managers, service providers such as auditors, compliance officer.
Moreover, we can disclose information about you:
We may also provide personal data to other persons upon receiving your written consent.
Your personal data will not be transferred to third countries and/or international organisations.
Your personal data will be processed pursuant to the requirements set out in GDPR, the Republic of Lithuania Law on Legal Protection of Personal data and other legal acts.
In the course of processing your personal data, we implement organisational and technical measures which ensure the protection of personal data from accidental or unlawful destruction, alteration, disclosure and any other unlawful processing. These measures may include, among other, encryption, physical access security, auditing and other appropriate technologies.
We will provide information on actions taken on a request with regard to implementation of your rights without undue delay and in any event within 1 (one) month of receipt of the request. In consideration of the request complexity and the number of received requests, the aforementioned term may be extended for 2 (two) further months. In this case, we will notify you of such term extension and reasons for it within 1 (one) month as of the receipt of request. We will refuse to implement your rights only in cases provided for in the legal acts.
Your rights are as follow:
The right to be informed
The right of access
We want you to fully understand how we use your personal data and not to experience any inconvenience because of that. You can contact us at any time and ask if we process any of your personal data. If we store or use your personal data in any way, you have the right to access them.
We will provide access to the personal data we hold about you as well as the following information: the purposes of the processing, the categories of personal data concerned, the recipients to whom the personal data has been disclosed, the retention period or envisioned retention period for that personal data, when personal data has been collected from a third party, the source of the personal data.
The right to rectification
When you think we process inaccurate or incomplete personal information about you, you may exercise your right to correct or complete certain personal data. This may be used with the right to restrict processing to make sure that incorrect / incomplete personal data is not processed until it is corrected.
The right to restrict processing
You have the right to ask us to restrict the processing of your personal data or to object to their processing:
The right to erasure (the right „to be forgotten“)
Where no overriding legal basis or legitimate reason continues to exist for processing personal data, you may request that we delete the personal data. This includes personal data that may have unlawfully processed. We will take all reasonable steps to ensure personal data erasure.
The right to data portability
You have the right to the portability of data obtained by us under your consent or for the purpose of agreement conclusion. If you exercise this right, we will transfer a copy of the data provided by you.
The right to object
You have the right to object to use of your personal data by us:
If the handling results are unsatisfactory to you, you will be able to submit a claim to the supervisory authority – the State Data Protection Inspectorate (www.vdai.lrv.lt).
You may exercise the above mentioned rights in the following ways:
In order for us to accept and exercise the rights of the data subject you request, you must confirm your identity in one of the following ways when submitting a request:
Upon receipt of your request for the exercise of data subjects’ rights, We will provide you with an answer immediately, but no later than within 1 month from the date of the request. This period may be extended by a further 1 month, if necessary, depending on the complexity and number of requests. You will be notified of such an extension in the first month. The information you request will be provided free of charge. However, if We see that your requests are manifestly unfounded or disproportionate, in particular due to their repetitive content, We reserve the right to charge a reasonable fee for this (i.e. to claim administrative costs) or to refuse to act on such your request.
The answer will be provided in the manner chosen in your request. If you do not specify in the request the way in which you wish to receive a reply, the reply will be sent to you in the same way as the request.